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New York notary journal requirements

Since January 25, 2023, New York requires a record of every notarial act, kept 10 years. US Notary Journal is an electronic notary journal that asks for exactly what New York expects in each entry.

Journal required?

Required for every act

Electronic journal allowed?

Yes. An electronic journal is allowed when it is tamper-evident.

How long to keep it

10 years

Thumbprint

Optional

Fee cap

New York caps the fee at $2 for most acts. (N.Y. Exec. Law § 136)

Source

19 NYCRR 182.9

What a New York journal entry must include

• Date and time of the act
• Type of notarial act
• Signer name
• Signer address
• How identity was proven (ID type)
• Document type or description
• Fee charged

An electronic notary journal for New York

Choose New York as your commission state and US Notary Journal sets up the entry form above, warns you about the New York fee cap, and locks each finished entry so it cannot be altered. Use it on your phone at the signing and on your computer at the office.

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Last checked 2026-10-25. General information, not legal advice.