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Kansas notary journal requirements

Since January 1, 2022, Kansas requires a journal of all notarial acts, kept 10 years. It may be electronic. US Notary Journal is an electronic notary journal that asks for exactly what Kansas expects in each entry.

Journal required?

Required for every act

Electronic journal allowed?

Yes. An electronic journal is allowed when it is tamper-evident.

How long to keep it

10 years

Thumbprint

Optional

Source

K.S.A. 53-5a20

What a Kansas journal entry must include

• Date and time of the act
• Type of notarial act
• Document type or description
• Signer name
• Signer address
• How identity was proven (ID type)
• ID issue and expiration dates
• Fee charged

Good to know

• Only you or the Secretary of State may keep the journal; employers may not.

An electronic notary journal for Kansas

Choose Kansas as your commission state and US Notary Journal sets up the entry form above, warns you about the Kansas fee cap where one applies, and locks each finished entry so it cannot be altered. Use it on your phone at the signing and on your computer at the office.

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Last checked 2026-10-25. General information, not legal advice.